The University of the Free State (UFS)

The University of the Free State (UFS) with its Main Campus in Bloemfontein, the judicial capital of South Africa  and in the heart of the country, is one of the oldest South African institutions of higher learning. Our two other campuses are the vibrant Qwaqwa Campus in the Eastern Free State and the smaller South Campus in Bloemfontein.

With the appointment of Prof. Jonathan Jansen as Vice-Chancellor and Rector on 1 July 2009, we entered a new, dynamic era. He is not only determined to lead the institution to become one of the best universities in the world; but also to distinguish our university from other universities. Prof. Jansen brings with him a new vision for the UFS and for the first time our university is poised to take a leading role in higher education in South Africa .
POSITIONS

Our university is a multicultural, parallel-medium (English and Afrikaans) institution with a history intertwined with that of the Free State and South Africa  and, to a growing extent, Africa and the rest of the world.

A full range of undergraduate  and postgraduate degrees and diplomas are offered in seven faculties to more than 33 000 students, of which 28 186 students are studying on the Bloemfontein Campus, 874 on the South Campus and 4 260 on the Qwaqwa Campus. A total of 2 900 staff members are working on all three campuses.

The faculties are:

    Economic and Management Sciences
    Education
    Health Sciences
    Humanities
    Law
    Natural and Agricultural Sciences
    Theology

We are committed to becoming:

    a world-class, engaged university of excellence and innovation and place of scholarship  for South Africa  and Africa;
    an equitable, diverse, non-racial, non-sexist, multicultural, multilingual university where everyone will experience a sense of belonging and achievement;
    a learning organisation where institutional culture, structures and processes are continuously scrutinised and redesigned to remain optimally fit for purpose; and
    an institution that treasures diversity as a source of strength and quality.


The underlisted position is presently vacant:

S1111-140: Assistant Director

Faculty/Dept:     Academic Operations

Type:     Support

Description:    


Department Student Academic Services
Applications, Admissions and Graduations Section
Assistant Director – Ref.: S1111-140

Duties and responsibilities:

    Supervising and administering the academic applications, selections, admissions and graduations of all undergraduate and postgraduate students at the University.
    Controlling and supervising the Applications, Admissions and Graduations Subsection on behalf of the Deputy Director.
    Applying the regulations related to applications and admissions.
    Supervising the personnel of the Applications, Admissions and Graduations Subsection.
    Controlling and supervising the downloading and capturing of National Senior Certificate Examination results on the PeopleSoft system, with a view to academic selection and admission to the University.
    Liaising and communicating effectively with all relevant stakeholders about applications, admissions and graduations on behalf of the Deputy Director.
    Assisting the Deputy Director with the development and updating of application-, admission- and graduation-related plans, processes, procedures, policies and operational manuals.
    Taking responsibility for keeping up to date with Higher Education South Africa (Matriculation Board) and National Senior Certificate regulations issued by Umalusi.
    Assisting the Deputy Director with the coordination of information and communication about applications, admissions and graduations directed to both internal and external stakeholders.
    Taking responsibility for quality control of academic applications data and the capturing of data related to biographical information, admissions and graduations.
    Assisting the Deputy Director with the planning and organisation of application-, admission- and graduation-related activities.
    Taking responsibility for special projects, as defined from time to time.
    Assisting the Deputy Director with the administration and monitoring of policies, procedures, processes, applications, admissions and graduations.

Inherent requirements:

    A Bachelor’s degree.
    At least five (5) years’ relevant experience of supervision/management.
    MS Word, Excel and Internet computer skills.
    Good interpersonal communication skills and the ability to function with ease in the University’s parallel-medium and multicultural working environment.
    Must be able to function effectively as a member of a team.
    Sound interpersonal relationships and good planning and implementation skills.
    Should have a client-centred approach.
    Must be prepared and able to travel and work after hours, from time to time.
    Must pay meticulous attention to detail and be committed to a high standard of work.
    Valid driver’s licence

Recommendations:

    Working knowledge of Sesotho
    Work experience in the higher education context.
    Sound knowledge and understanding of general and faculty rules and regulations.
    Sound knowledge and understanding of Matriculation Board and Umalusi regulations.

Assumption of duties:

As soon as possible

Closing date:

18 November 2011

Salary:

The salary scale is available on request. For any further enquiries, please feel free to contact 051 401 9339/2868.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

General:

The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned Act and the employee profile of the specific department/division.

Please send your application to the Human Resources Department, University of the Free State, George du Toit Building, Room 253, P.O. Box 339, Bloemfontein, 9300. Please note that applications may not be sent via fax or e-mail. All applications must be accompanied by the following:

    A detailed curriculum vitae
    An abridged curriculum vitae (maximum two pages)
    Full details of three referees
    Certified copies of qualifications
    Certified copy of identity document (ID)

Please indicate the reference number and the post you are applying for on your application.   Applications with no reference number will not be considered. Should you not be contacted within six weeks of the closing date of applications, you may accept that your application was unsuccessful.